INSHARO Canada TechConsulting

Open Position

Executive Assistant

Overview:

Insharo Consultancy is actively searching for a talented and dependable Executive Assistant to join our team and provide exceptional administrative support to our esteemed CEO. In this pivotal role, you will be responsible for a wide range of tasks, including meticulously managing our CEOs demanding schedule, facilitating seamless communication channels, and adeptly handling diverse administrative duties.

Values:

At Insharo we value professionalism, positive teamwork, and fast learning attitudes. Insharo is an environment that encourages open learning as well as a thinking outside-the-box mentality that consequently offers space for creativity and talent.  

Responsibilities:

  • Assisting with the preparation of various communication materials such as memos, emails, invoices, reports, and more.

  • Efficiently scheduling and coordinating meetings, ensuring all participants are well-informed and prepared.

  • Taking complete responsibility for organizing and booking travel arrangements, ensuring seamless experiences.

  • Prepare and edit correspondence, reports, and presentations on behalf of the executive.

  • Act as a liaison between executive, internal teams, clients, and external partners, ensuring effective communication and collaboration.

  • Conduct thorough research and gather data to support decision-making processes.

  • Monitor and manage email correspondence, prioritizing and flagging important messages.

  • Prepare meeting agendas, document meeting minutes, and follow up on action items.,

  • Assist in planning and organizing company events, conferences, and team-building activities.

  • Manage and maintain confidential files, records, and documents.

  • Handle expense reporting and reimbursement processes for the executive.

  • Proactively identify opportunities to streamline processes and improve overall administrative efficiency.

Requirements:

  • Having Bachelors degree in related fields is preferred

  • We are looking for someone who is eager to work in our great office in Columbia in an on-site role.

  • Proficiency in both spoken and written English at an advanced level is required.

  • Advanced proficiency in utilizing Microsoft Office Tools, including Excel, PowerPoint, Word, and Teams.

  • Demonstrating exceptional organizational skills with acute attention to detail, ensuring deadlines are consistently met accurately.

  • Ability to work independently and exhibit excellent multitasking abilities, effectively managing multiple tasks simultaneously.

  • Possessing strong verbal and written communication skills.

  • Exhibiting strong communication, interpersonal, and organizational skills are essential for success in this role.

  • Being adaptable to flexible working arrangements.